Meetings
Review of Standing Order 34 and remote participation
This page gives details of any meetings held which will, or did, discuss the matter, and includes links to the relevant Papers, Agendas and Minutes.
Note: Meeting Agenda can change at short notice. Particularly where future meeting dates are indicated more than a week in advance. Please check before planning to attend a Committee Meeting that the item you are interested in has not been moved.
Meeting: 27/09/2022 - Business Committee (Item 5)
Review of Standing Order 34 and remote participation
Meeting: 27/09/2022 - Business Committee (Item 5)
Draft of guidance on virtual and hybrid proceedings
Supporting documents:
- Restricted enclosure 4
Minutes:
Business Committee
agreed the guidance subject to consultation with the Chairs’ Forum on the
elements that relate to committee business at its next meeting. The updated
guidance relating to Plenary business will be published and provided to Members
following the resolution of a technical query relating to the use by Members of
iPads for voting, with the final guidance to follow once the Chairs’ Forum has
been consulted.
Meeting: 12/07/2022 - Business Committee (Item 7)
First draft of guidance on virtual and hybrid proceedings
Supporting documents:
- Restricted enclosure 7
Minutes:
Business Committee
discussed draft guidance produced following its Review of Standing Order 34 and
remote participation in Senedd proceedings, and agreed several changes relating
to the locations from which Members are able to vote and to arrangements for
Members’ and Ministers’ participation in committee meetings.
Business Committee
noted that the guidance will also be subject to consultation with the Chairs’
Forum prior to it being issued by the Llywydd during the autumn. Further
information on technical matters relating to participation and voting in
Plenary will be provided at the start of the autumn term.
Meeting: 12/07/2022 - Business Committee (Item 7)
Review of Standing Order 34 and remote participation
Meeting: 05/07/2022 - Business Committee (Item 5)
Consideration of draft report on amending Standing Orders: Standing Order 34 and remote participation in Senedd proceedings
Supporting documents:
- Restricted enclosure 12
Minutes:
Business Committee considered and agreed the report of the
review of Standing Order 34 and remote participation in Senedd proceedings, subject
to an amendment in relation to attendance at committee meetings which would be
agreed outside of the meeting. The Committee would consider initial draft
guidance on participation in virtual and hybrid proceedings at its next
meeting.
Meeting: 05/07/2022 - Business Committee (Item 5)
Review of Standing Order 34 and remote participation
Meeting: 21/06/2022 - Business Committee (Item 4)
Remote participation and voting in Plenary and committees
Supporting documents:
- Restricted enclosure 17
- Restricted enclosure 18
- Restricted enclosure 19
- Restricted enclosure 20
- Restricted enclosure 21
- Restricted enclosure 22
Minutes:
As part of its review of Standing Order 34
(emergency procedures), Business Committee considered whether remote participation
and voting in Plenary and committee meetings should continue beyond the
Covid-19 pandemic. In doing so, the Committee considered responses received
from individual Members, party groups, the Chairs’ Forum and the Women’s
Equality Network (WEN) Wales. Business Committee agreed that:
- remote
participation in Plenary meetings should be maintained with further
guidance to be issued encompassing a range of matters relating to
attendance and conduct, including emphasising that it is the responsibility
of Members participating remotely to secure a reliable connection to
proceedings;
- committees
should continue to be able to choose the format in which they meet on a
meeting-by-meeting basis and that chairs of committees should make those
decisions, including in relation to witnesses, having consulted with their
committees;
- Standing
Orders 34.14A-D permitting remote electronic voting in Plenary should be
incorporated into Standing Order 12, to include that it is solely the
responsibility of Members to ensure that they are able to access the
voting system ahead of any votes. Business Committee agreed that further
guidance should be issued in relation to the conduct of voting;
- Standing
Orders 34.14E-F permitting remote electronic voting in committee meetings
should be allowed to lapse and to propose that Standing Order 17 be
amended to enable voting by roll-call in committee proceedings;
- Standing
Orders 34.15-17 (Accessibility of Plenary Meetings) and 34.19-21
(Accessibility of Committee meetings) should be allowed to lapse;
- Standing
Orders 12.1 and 17.40 be revised to clarify that virtual and hybrid
meetings qualify as public meetings where a live broadcast is available.
Business Committee also asked for further
consideration to be given to the continued necessity of technical breaks prior
to voting time and the use of a PIN for voting, as well as whether party groups
might be provided with increased information around which Members are present
for voting.
Meeting: 21/06/2022 - Business Committee (Item 4)
Standing Order 34 provisions
Supporting documents:
- Restricted enclosure 25
Minutes:
Business Committee agreed to propose
that Standing Orders SO34.2-4 (Designated Temporary Presiding Officer) are
allowed to lapse on 1 August 2022 and Standing Orders SO34.5-8 (Acting Chair of
Plenary Meetings) are incorporated into Standing Order 6.
Meeting: 21/06/2022 - Business Committee (Item 4)
Review of Standing Order 34 and remote participation
Meeting: 14/06/2022 - Business Committee (Item 5)
Paper on Standing Order 34 provisions
Supporting documents:
- Restricted enclosure 30
Minutes:
Business Committee considered a number
of the current provisions within Standing Order 34 (Emergency Procedures) and agreed
to propose that the following Standing Orders are allowed to lapse on 1 August
2022:
- Recall of the Senedd by
the Presiding Officer (SO34.9)
- Quorum in Plenary
(SO34.10)
- (Weighted) Voting in
Plenary (SO34.11-14)
- Oral Questions (SO34.18)
- Responsible Committee
under Standing Order 21 (SO34.22-23).
Business Committee agreed to return to
a further discussion on the Standing Orders relating to a Designated Temporary
Presiding Officer (SO34.2-4) and an Acting Chair of Plenary Meetings (SO34.5-8)
at the following meeting.
Business Committee also agreed that
remote electronic voting would be retained in Standing Orders for use in future
emergency situations, irrespective of the decisions reached at subsequent
meetings over its continuing routine use.
Meeting: 14/06/2022 - Business Committee (Item 5)
Review of Standing Order 34 and remote participation