Agenda and minutes
Venue: Conference Room A - Tŷ Hywel. View directions
Contact: Lleu Williams
Expected timing | No. | Item |
---|---|---|
(13.00 – 14.00) |
Chair's introduction Minutes: 1.1.
The
Chair welcomed Board members to the meeting. The Chair thanked the Board
members for agreeing to conduct the meeting via teleconference and for
re-arranging its business in light of the tragic events of 7 November. 1.2.
The
Chair received apologies from Jane Roberts who was unable to attend the meeting
at short notice due to travel disruption and was therefore unable to
participate via teleconference. Jane commented on each item in advance of the
meeting. 1.3.
The
Board agreed the minutes of the meeting on 12 October. 1.4.
The
Board passed on their condolences to the family, friends and colleagues of Carl
Sargeant, the former Assembly Member, following their loss. The Board thanked
the: - team in Members’
Business Support for the support and advice they continue to provide to Carl’s
family and Support Staff; and - secretariat for
keeping the Board informed of the issues arising. 1.5.
The
Board noted the provisions for winding up Carl Sargent’s office. 1.6.
The
Board noted the Finance Committee’s report on the Assembly Commission Draft
Budget 2018 – 19, which included two recommendations with the regards to the
impact of Board’s underspend on the Commission’s budget. 1.7.
The
Board considered the financial implications of the recent Cabinet re-shuffle
on: - the allowance for
political parties in light of the provisions within the Determination; and - the overall budget
in light of the creation of two new Ministerial posts. 1.8.
The
Board noted its meeting dates and the potential dates for meetings of the
Representative Groups. |
|
(14.00 – 14.30) |
Item for discussion: Arrangements for reporting of inappropriate behaviour Minutes: 2.1. The Board agreed with the statement issued by the
Llywydd, the Chair of the Standards of Conduct Committee and the leaders of the
party groups at the National Assembly for Wales that inappropriate behaviour
has no place at the Assembly. 2.2. The Board noted the Assembly Commission’s
commitment to work with the Standards of Conduct Committee to develop a Respect
and Dignity Policy. 2.3. Following the completion of this work the Board
will consider if it needs to undertake any further work to strengthen the
provisions for Support Staff for dealing with any complaints between staff
members, incorporate the same standards of fairness, thoroughness and support
as in cases involving Members. |
|
(14.30 – 15.30) |
Item for decision: Review of staffing support for Members: Proposals for data collection Minutes: 3.1. The Board noted the revised forward work programme
for the review. 3.2. The Board considered and agreed the draft questions
to be used during the one-to-one interviews with Members and Support Staff to
inform the review. The Board noted that those invited to interview would
broadly represent the demographic of Members and Support Staff. 3.3. The Board agreed that the questions for the
interview should also form a survey which would be open to all Members and
Support Staff to complete. The Board noted the survey should be made available
both electronically and in hard copy. 3.4. The Board agreed that the questions for the
interview and survey should be piloted with the Representative Groups. 3.5. The Board agreed to hold a pop-up for Support Staff
to discuss the review. Action points: The secretariat to: - prepare final versions of the interview script and
survey and to re-circulate electronically to the Board for review; - pilot the questions with the Representative Groups; - launch the survey in early December; - identify innovative ways to encourage both Members
and Support Staff to complete the survey; - arrange for the interviews to take place in
January; and - arrange a pop-up event for Support Staff in January
to discuss the review. |