Agenda and minutes
Venue: Presiding Officer’s office, 4th floor - Tŷ Hywel. View directions
Contact: Sulafa Thomas, x6227
No. | Item |
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Introduction |
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Introduction and apologies Minutes: There were no apologies. |
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Declarations of interest Minutes: There were no declarations of interest. |
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Minutes of the previous meeting Supporting documents: Minutes: The minutes of 11 November were agreed. |
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RoP Review - Progress Report and Recommendations Minutes: Commissioners
had requested a review to explore new opportunities for the Commission’s
approach to the reporting of proceedings. The Commission had been provided with
an overview of action taken to date. Commissioners
enquired about the anticipated timeline for changes that were being
recommended, and how soon different aspects would be delivered. The focus of
the proposals was on maximising the value of the Record (of both Plenary and
committees) through making it more accessible, re-useable and searchable
increasing its use, and by making processes as efficient as possible while
maintaining trust in quality. Commissioners were particularly interested in how
staff are used effectively to meet the variable demand. Commissioners
also indicated support for looking at the most cost effective IT solutions,
including adapting systems already used successfully elsewhere. They also
expressed the importance of being clear about the status of different
publications, for example interim and final versions. The
Commission agreed to: • earlier publication of the draft Record
of Proceedings (with effect from the Fifth Assembly); • bringing forward the publishing of the
fully bilingual version with
effect from the Fifth Assembly, and exploring market options for delivery of
this; and • exploring in more detail a new IT
solution. |
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Audit Committee oral update 16/11/15 Minutes: The
Assembly Commission Audit and Risk Assurance Committee had met on 16 November.
Commissioners were provided with an update. The
Committee had been presented with reports on Public Engagement and Audit Quality
Assurance/CPD, and had acknowledged the strength of Commission work on
engagement stressing how important it is to the success of the Assembly.
Committee members had also considered the WAO plan for 2015-16. |
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Any other business Minutes: No
other business was raised. |