This page gives details of any meetings held which will, or did, discuss the matter, and includes links to the relevant Papers, Agendas and Minutes.
Note: Meeting Agenda can change at short notice. Particularly where future meeting dates are indicated more than a week in advance. Please check before planning to attend a Committee Meeting that the item you are interested in has not been moved.
Annual report and accounts
Commissioners were presented with the draft of the National Assembly Commission’s annual report and accounts for the period 1 April 2016 to 31 March 2017.
Commissioners approved the report, subject to minor changes to take account of comments from the Assembly Commission Audit and Risk Assurance Committee and from Commissioners; and a final proofing process, formatting and branding.
The final version will be laid in Welsh and English before the end of the summer term, and made available online and through a limited number of printed copies.
Draft Annual Report and Accounts
The Board received the draft Annual Report and Accounts for 2016-17 and were thanked for their contributions.
A draft Report was to go to the Wales Audit Office and to the Audit and Risk Assurance Committee, with a final draft being presented to the Commission on 17 July and published thereafter.
ACTION: Management Board to advise of any further amendments by 26 May.
Annual report and accounts 2015-16
The Annual report and accounts were in a near final position and the Board were asked to advise of any comments by midday 13 May, ahead of the final draft going to Wales Audit Office for their review. The Board praised Nia Morgan and the Finance team, Chris Warner and others who have worked on the report.
Preparing for and streamlining the Commission's Annual Report and Accounts for 2015-16
ACARAC (30) Paper 9 – Preparing for and streamlining the Commission's Annual Report and Accounts for 2015-16
8.1 Nicola shared a draft version of the Annual Report and Accounts that had been prepared by the recently appointed Head of Finance to reflect HMT’s ‘Simplifying and Streamlining Accounts’ guidance. The interim set of accounts will test this new layout and the Committee welcomed the changes drafted to date. Officials were asked not to underestimate the work involved in preparing the interim set of accounts, considering the changes to the layout of the document.
- Nicola to present interim audit work in February.
2 Assembly Commission Annual Report and Accounts 2013-14: Letter from the Chief Executive and Clerk to the Assembly (26 September 2014)
2 Assembly Commission Annual Report and Accounts 2013 - 2014
PAC(4)-24-14 paper 1
Peter Black AM - Commissioner
Claire Clancy - Chief Executive and Clerk to the Assembly
Nicola Callow – Director of Finance
2.1 The Committee considered the Assembly Commission Annual Report and Accounts 2013 – 2014 questioning Peter Black AM, Commissioner, Claire Clancy, Chief Executive and Clerk to the Assembly and Nicola Callow, Director of Finance.
2.2 Claire Clancy agreed to:
· Provide an outline of the action taken following the fraud incident
· Provide further details of the HR Payroll project slippage
· Agreed to send an extract depicting the gender balance by grade from the Annual Equality Report 2013-14
· Provide an outline of the energy efficiency ratings of Ty Hywel and the Senedd
· Provide detailed information on ICT costs for 2013-14 including normal running costs and expenditure incurred with the project to bring ICT provision in-house
Assembly Commission Annual Report and Accounts 2013 - 2014: Consideration of evidence received
4.1 Members discussed the evidence received and agreed to revisit the issue on receipt of the additional information from the Assembly Commission.
Annual Report and Accounts 2012-13
The Commission’s Annual Report and Accounts will be published online on 11 July. Copies will be sent to Members before the end of term and a limited number will be available, along with a summary at the Commission’s summer events.
Commissioners agreed the draft report subject to a small number of amendments.
Framework for the Assembly Commission annual report and statement of account 2012-13
A proposed outline for the Annual Report was presented to the Commission for consideration. The framework was agreed.
Action: Officials to proceed with the work on the report.
Annual report and accounts 2011-12
The Assembly Commission Annual Report 2011-12 provides an overview of the strategic priorities of the Assembly Commission, with a strong emphasis on building an Assembly for the future.
The Annual Report will be published online on 12 July with the full document, including accounts, formally laid by the end of term.
Commissioners agreed the report.
3 Framework for the Assembly Commission annual report and statement of accounts 2011-12
The Assembly Commission Annual Report 2011-12 will provide an overview of the strategic priorities of the Assembly Commission, with a strong emphasis on building an Assembly for the future.
The Annual Report will be aimed at the public, but will also address other audiences including Assembly Members, their support staff, the media and other stakeholders. It will cover a number of themes, including preparations for the election and dissolution; the election and new membership; the work of the new Assembly Commission and new arrangements for Assembly business.
The Commission agreed to the proposed content of the Annual Report. It was agreed that a separate report would be produced outlining the achievements of the Commission during the first year of the Fourth Assembly; this will be aimed at Assembly Members.
Action: Officials to proceed with the necessary preparations.
2 Assembly Commission annual report and accounts
The Commission discussed the draft Annual Report for 2010-11. It was noted that a separate process would be followed for the accounts for the same period. The Assembly Commission Audit Committee of which, Angela Burns, the Commissioner with responsibility for the budget and governance was the Assembly Commission’s representative, would scrutinise the accounts. The annual report and accounts would then be drawn together into a single publication which would be published on 14 July.
In addition to the Commission’s statutory responsibility to prepare and submit the annual report and accounts, Commissioners wanted to ensure that the publication reached as wide an audience as possible and this would be achieved by providing an on-line version which would take the form of an interactive timeline and would be fully accessible. In addition, a summary document would also be prepared which would be available to the public.
The narrative provided a review of activity in 2010-11 which would be valued by those looking at the history of the Assembly. Commissioners provided some specific comments which would be included in a revised version. In addition, Iwan Williams would discuss some specific amendments suggested by Sandy Mewies.
Action: Iwan Williams to discuss the amendments suggested by Sandy Mewies. Claire Clancy to amend the narrative as suggested during the meeting.